How To Help Your Accountant Find Accounting Errors

Accountants do an excellent job of helping small business owners keep track of their finances. As a small business owner, you need to do most of the work. Otherwise, you will find that your accountant is completely lost with all of your receipts, bills, and invoices. Here are some ways to keep your records more organized so that your accountant can do his/her job and find any accounting errors you might make.

Quickbooks

A lot of invoices and business finance operations are now digital. If you send invoices to customers via email, or request payments via an online money transfer service, that is part of the digital finance operations of your business. These records need to be logged and kept somewhere, usually with the use of a program like Quickbooks. Every digital purchase, every bill paid online, and every invoice or bill you send, as well as money paid to you, can be downloaded into these programs. It keeps things quite tidy for your accountant.

Files for Paper Copies

You should always keep "hard" copies of all of your financials, too. Everything digital should be printed and filed in its own separate folder in your work desk. This serves two purposes. One, your accountant can verify all of your digital stuff with the hard copies when looking for errors. Two, if you are audited by the IRS, you have copies of everything that you can show them.

Uncluttered Work Space

Not surprisingly, it is hard for anyone to find an accounting error in the midst of a cluttered mess. If you have a separate work space in your office for your accountant, keep his/her work space clutter-free. The accountant can sort through paperwork a lot easier if he/she is not drowning in it.

If you take all of your documents to the accountant's office offsite, do your absolute best to keep all of your documents neatly organized and properly filed. Split the documents between "incoming" and "outgoing," and then subdivide these two files in a way that makes sense. If you can, provide your accountant access to your digital financial files via your accounting program.

During Tax Season

Tax season is extremely busy for accountants. This is the time of year where it becomes extremely important for you to have everything in your digital and paper files in perfect order. If you are missing anything, your accountant cannot proceed with your taxes. Accounting errors can seriously mess the process up as well, so you might want to have an accountant working with you for most of the prior year.

For more information, contact a business such as Blueback Accounting.

About Me

The Role Of Business Accountants

My name is Michael Winters and if you own a business and you don't have an accountant, you should read my blog. I didn't realize the importance of an accountant until my sister opened up a small business. She told me that she was going to hire an accountant and I wanted to know why. My sister explained why the duties of an accountant are essential for running a business. She explained that hiring an accountant was necessary for many things including getting a business started, for budgeting and to handle tax audits. After speaking with my sister, I did some research on my own to learn more about this type of job and the duties of accountants. After learning about the important role they play in a business, I wanted to share the information in a blog.

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